The Deputy Project Manager/Financial Officer will work closely with the Project Manager on on-going programmatic issues with an emphasis on financial tasks.
Deputy Project Manager’s Overall Objectives
The Deputy Project Manager/Financial Officer, supervised by the Project Manager, is expected to give a substantial contribution to:
1. Financial management of the programmatic activities run by the R2P.
2. Assistance of the Project Manager in on-going and strategical issues.
Responsibilities and Tasks
To achieve the overall and specific position’s objectives the Deputy Project Manager/Financial Officer will perform the following tasks and undertake the following responsibilities:
1. Prepare the budgets.
2. Implement financial policies and procedures.
3. Establish and maintain cash and bank controls.
4. Prepare and reconcile bank statements.
5. Establish and maintain supplier accounts.
6. Process supplier invoices.
7. Maintain the purchase order system.
8. Ensure data is entered into the systems.
9. Ensure transactions are properly recorded and entered into the computerized accounting system.
10. Prepare balance sheets.
11. Prepare monthly and quarterly financial reports.
12. Assist with the annual audit.
13. Maintain financial files and records.
14. Develop and maintain the R2P’s staff records and back-up documents.
15. Reception room duty on an ad-hoc basis.
16. Maintain office files and lists of contacts.
17. Assist with coordination and supervision of R2P administrative and support staff, including staff assigned to the reception room duty and housekeepers.
18. Assistance with on-going management of R2P offices in Kyiv, Lviv and Lutsk and of the equipment thereof, including relations with the landlord and providers of communication services, maintaining a detailed inventory of furniture and equipment, facilitating new purchases and necessary repairs to equipment and office facilities.
19. Assistance with coordination and supervision of outside consultants, vendors and suppliers of goods and services, and other third parties under contract with R2P.
Required Skills and Experience
» Master’s degree in finance.
» At least 5 years of work experience in international programs as a financial expert.
» Fluency in English and Ukrainian (both spoken and written).
» Excellent usage of computers, office and financial software packages.
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